Terms & Conditions
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What Personal Data We Collect
Information you provide directly
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Name
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Email address
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Phone number
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Company or organisation name (if applicable)
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Journey details (pickup/drop-off locations, dates, passenger numbers)
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Any information submitted through:
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Contact forms
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Quote request forms
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Email enquiries
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Messaging platforms
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Communications data
We may retain records of correspondence when you contact us via:
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Email
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Website forms
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Messaging platforms such as
WhatsApp
Automatically collected data
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IP address
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Browser type and device information
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Pages visited and usage data
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Cookies and tracking technologies
How We Use Your Data
We process your data to:
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Respond to enquiries & provide quotes
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Manage bookings & deliver transport services
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Communicate with you regarding your journey
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Improve our website & services
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Comply with legal obligations
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We do not sell your data to third parties.
Legal Basis for Processing
We process your data under the following legal bases:
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Contractual necessity – to provide services you request
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Legitimate interest – responding to enquiries and improving services
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Legal obligation – where required by law
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Consent – for marketing communications (where applicable)
Sharing Your Data
We may share your data with trusted third parties where necessary, including:
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Website hosting providers (e.g. Wix or similar platforms)
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IT and system administration providers
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Email service providers
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Messaging platforms such as
WhatsApp -
Payment processors (if applicable)
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Regulatory authorities where required
All third parties are required to process your data securely and in accordance with data protection laws.
Data Retention
We retain personal data only for as long as necessary:
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Contact form and email enquiries: up to 12 months
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Messaging conversations (e.g. WhatsApp): retained for customer service purposes
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Booking and financial records: up to 6 years
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Marketing data: until you withdraw consent
Communications (Email & Messaging Platforms)
Email
If you contact us via email:
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Your email address and message content will be stored
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Correspondence may be retained for customer service and record-keeping
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Emails are handled securely and not shared outside necessary business use
Messaging Platforms
If you contact us via messaging services such as WhatsApp:
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Your phone number and message content will be visible to us
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Communication is processed through third-party platforms
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These providers may process data outside the EU in accordance with their own privacy policies
We recommend avoiding sharing sensitive personal information via messaging platforms.
Sensitive Personal Data
In certain circumstances, Kick Start Movements may collect limited sensitive personal data relating to a child where necessary to support their safety, wellbeing, participation, or medical needs during activities, classes, or camps.
This may include information such as medical conditions, allergies, injuries, additional support needs, dietary requirements, or emergency medical information. Any sensitive personal data provided will be treated with strict confidentiality, processed only where necessary, and protected with appropriate safeguards in accordance with GDPR and applicable data protection laws.
Children’s Data
Kick Start Movements provides programmes, classes, camps, and activities designed for children. As part of delivering these services, we may collect and process limited personal information relating to children.
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We recognise that children’s personal data requires a higher level of protection and care. We are committed to handling all children’s information responsibly, securely, and in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
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Children’s personal data is collected primarily through parents or legal guardians during the booking, registration, or enquiry process. We do not knowingly collect personal information directly from children online without parental or guardian involvement.
The information we may collect can include:
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Child’s name
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Age or date of birth
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Emergency contact information
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Medical, allergy, or additional support information where necessary
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Participation or attendance details
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Photo/media consent preferences
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Behavioural or support requirements relevant to participation and safety
This information is collected only where reasonably necessary to:
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Safely deliver our programmes and activities
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Support a child’s participation and wellbeing
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Contact parents/guardians when required
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Respond appropriately in emergency situations
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Meet safeguarding, legal, or health & safety obligations
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Access to children’s data is restricted to authorised personnel who require the information to carry out their role appropriately and safely.
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Where sensitive personal data relating to a child is provided, such as medical or additional support information, this data will be handled with additional care and only used for the purposes for which it was provided.
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Parents or guardians may request access to, correction of, or deletion of their child’s personal data at any time, subject to any legal or safeguarding obligations that may require us to retain certain records.
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If you have any concerns regarding how your child’s information is handled, please contact us directly.
Cookies
We use cookies and similar technologies to:
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Ensure website functionality
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Analyse traffic and usage
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Improve user experience
We may use tools such as:
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Google Analytics
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Website platform tracking features
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You can control or disable cookies through your browser settings. A cookie banner is provided on our website where required.
Data Security
We implement appropriate technical and organisational measures to protect your data, including:
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Secure hosting environments
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SSL encryption
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Access controls and internal data handling procedures
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However, no method of transmission over the internet is completely secure.
Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites.
Your Rights
Under the General Data Protection Regulation, you have the right to:
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Access your personal data
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Request correction of inaccurate data
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Request deletion of your data
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Restrict or object to processing
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Request data portability
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Withdraw consent at any time
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To exercise your rights, contact us at: info@kickstartmovements.ie
You also have the right to lodge a complaint with the Data Protection Commission
Photos, Videos & Media Consent
From time to time, Kick Start Movements may take photographs and/or video recordings during classes, camps, events, or activities for promotional, educational, and marketing purposes.
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These images or recordings may be used on:
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Our website
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Social media platforms
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Printed promotional materials
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Advertising campaigns
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Event or programme highlights
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We understand the importance of protecting children’s privacy and take care to use images responsibly, appropriately, and respectfully at all times.
Parental or guardian consent will always be requested during the booking or registration process before any child’s image or video is used for promotional or marketing purposes.
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Parents/guardians are under no obligation to provide consent, and a child’s participation in our programmes will not be affected if consent is declined.
Where consent is provided:
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Images will be used only for legitimate business and promotional purposes
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We will avoid using full names alongside images of children unless specifically authorised
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We will not knowingly use inappropriate or sensitive images
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We will take reasonable steps to ensure media content is stored securely and accessed only where necessary
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Parents/guardians may withdraw media consent at any time by contacting us directly, and we will make reasonable efforts to remove future use of the relevant content where possible.
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If you do not wish for your child to appear in photographs or videos, please indicate this clearly during booking or contact us directly before the activity or event takes place.
Changes to This Policy
We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised effective date.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled:
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Kick Start Movements
Dublin, Ireland
+353 86 866 5101